Deputy Corporate Secretary

·       Coordinate Board and Committee meetings for all Group companies: scheduling, agenda prep, minute-taking, timely materials distribution

·       Prepare standard Board and Committee meeting packs using the approved format and content guidelines

·       Track internal governance deadlines

·       Maintain Group structure charts and constitutional documents folders

·       Track and maintain up to date signing authorities and certificates of incumbency

·       Maintain virtual data rooms with up-to-date KYC and due diligence information on the Company, ensuring readiness for audits, fundraising, regulatory checks, and corporate transactions; manage access and structure consistently

·       Maintain the legal policy register, ensure timely review and renewal of governance and compliance policies, and track approvals, version control, and distribution status

·       Track and ensure signing, file signed Board / GM resolutions and minutes into structured legal folders for audit-readiness

·       Internal Board evaluation process, surveys, questionnaires, and conflict of interests checks

·       Board analytics for presentations and reporting

·       Provide general overflow support

Education: law degree, business degree or corporate governance qualification. Finance background can work with a lot of relevant experience

2-5 years’ experience supporting board or senior management committees, or a compliance function in a regulated environment (ideally listed company, can be bank, insurance, etc – but not government).

Excellent English skills

Proficient in IT Systems, including Microsoft 365

Discretion with confidential information

Excellent communication and interpersonal skills