CEO Executive Assistant | Embla Medical

Administrative Support:

• Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and communication with executives and boards of directors.

Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure the CEO is well-prepared for meetings by providing necessary materials and information.

Communication Management:

• Screen and direct emails, and other communications to the appropriate parties.
• Act as a liaison between the CEO and other executives, employees, clients, and external partners.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Monitor and report on project progress, ensuring deadlines are met.

Confidentiality and Discretion:

• Handle sensitive information with the highest level of confidentiality and discretion.
• Maintain a professional demeanor and uphold the company’s values and standards.

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 3 years of experience in an executive assistant role or other relevant experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Sharepoint).
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.