Project Administrator - Data Centre

Key responsibilities

1. Project administration and coordination by supporting the Project Manager and Team

· Organise and coordinate meetings, workshops, and site events.

· Manage calendars, meeting invitations, agendas, and minutes.

· Support project logistics such as travel arrangements, access requests, onboarding of contractors, and coordination with site support functions.

2. Document management 

· Ensure all engineering, construction, supplier, and contractor documents are uploaded, named, and stored according to project standards.

· Track incoming/outgoing documents, ensuring timely distribution to relevant stakeholders.

· Coordinate with the Technical Teams to ensure all technical deliverables follow controlled document processes.

3. Communication

· Facilitate communication between internal teams, external partners, contractors, and Verne Global stakeholders.

· Assist in preparing correspondence, presentations, dashboards, and weekly/monthly reporting materials.

· Maintain project mailing lists, distribution groups, and structured communication channels. 

4. Project Support

· Support the Project Manager in maintaining schedules, follow-up actions, and milestone tracking.

· Help track progress against deadlines and escalate risks of delay.

· Assist in organising progress meetings, steering groups, and discipline coordination meetings.

· Maintain action logs, decision registers, and meeting minutes with clear follow-ups.

5. Finance Support

· Assist in tracking project budgets, purchase orders, invoices, and variations.

6. Health & Safety Support

· Support the Technical Team by ensuring safety documentation, audits, and toolbox talks are recorded and filed correctly.

· Maintain registers for inductions, training sessions, safety reports, and compliance documentation.

· Ensure project correspondence, approvals, and statutory documents are properly archived.

· Assist in preparing materials required for audits, inspections, and governance reviews.

7. Reporting (weekly and monthly)

· Compile inputs for weekly and monthly project reports (progress, documentation status, risks, upcoming milestones, KPIs).

· Maintain dashboards and reporting templates used by the Project Team.

· Ensure reporting deadlines are met, and data accuracy is maintained across all sources.

8. General Support

· Assist all Technical Managers with administrative and coordination tasks.

· Maintain daily site logs when required and support project record-keeping.

· Act as a consistent on-site point of coordination for contractors, suppliers, and visitors.

· Represent the project team professionally and support stakeholder relationships.

· Relevant administrative or technical education. 

· Minimum 3 Years of Administrative or Project Administration experience preferred. 

· Experience in construction, engineering, or industrial projects is an advantage BUT NOT essential.

· Excellent organisational and coordination skills. 

· Strong English (written and spoken). 

· Proficient in MS Office (Excel, Word, PowerPoint). 

· Ability to manage schedules, meeting coordination, and follow-up actions. 

· Structured, detail-oriented, able to manage multiple simultaneous tasks. 

· Reliable, process-driven, and proactive approach to work 

· Ability to work in a confidential manner

• Opportunity to be part of a fast-growing, private equity-backed company.
• A dynamic, innovative, and inclusive working environment.
• Competitive compensation and benefits package.
• The chance to work with a talented and ambitious international team
• Gym and employee entertainment room
• We offer free onsite lunches