Administrative and Bookkeeping Assistant

Financial Manager Assistant

Eleven Experience is now looking for an Administrative and Bookkeeping assistant in Iceland. The job will be at Eleven Experience's Reykjavik office.

Eleven Experience á Íslandi leitar nú að starfsmanni í framtíðarstöðu á skrifstofu fyrirtækisins í Reykjavík í stöðu Aðstoðarmanneskja á skrifstofu og bókhaldi. Starfið er við fjármálasvið hjá alþjóðafyrirtæki.

Responsibilities/Duties/Functions/Tasks

• Process accounts payable and ensure accurate coding and timely submission of all invoices

• Manage timely and accurate coding of credit card transactions

• Resolve payment discrepancies while maintaining professional communication

• Manage and track incoming shipments

• Assist with vendor agreements, ensure compliance and timely execution of agreements

• Assist with compiling and verifying the accuracy of VAT reconciliations

• Assist with frequent inventory reconciliation at the lodge and help manage monthly inventory reporting

• Assist Finance and Administration team in compiling and verifying the accuracy of the overall local books and records utilized for tax and regulatory reporting.

• Review and improve existing financial controls and assist with implementing new controls as needed with Finance Manager’s approval.

• Assist with ensuring legal and tax compliance

• Manage purchasing needs for the office in Reykjavik

• Assist with travel and transportation arrangements

• Manage staff accommodation in Reykjavik

• Assist the local operations team as needed

Required Qualifications

• Job experience

• One to three of accounting and/or finance experience.

• Knowledge of general accounting principles, regulatory standards and compliance requirements.

• Work requires problem solving and effective organizational skills and effective time management skills and the ability to maintain clear timelines, follow through and complete tasks.

• Work requires the ability to follow instructions and show independence and initiative when needed

• Work requires solid communication skills and the ability to listen and work in a team to deliver results. Must be able to assist others and take responsibilities within a group. Must be able to communicate effectively verbally and in writing.

• Work involves considerable professional responsibility in maintaining the level of service and assets in accordance with work rules and regulations.

• Job involves some project management.

Preferred Qualifications

• Ability to speak and write fluently in Icelandic

• Education in accounting and/or finance

• Drivers license

Special Position Requirements

• Must possess high ethical stands

• Ability to work at a computer for extended periods of time. Ability to learn and develop skills as the position evolves.

• Ability to travel domestically

Please submit an application, cover letter and a CV in english to www.alfred.is application platform by 5th February 2025.