Oculis

Oculis is a global biopharmaceutical company (Nasdaq: OCS) purposefully driven to save sight and improve eye care. Oculis’ highly differentiated pipeline comprises multiple innovative product candidates in development. It includes OCS-01, a topical eye drop candidate for diabetic macular edema (DME) and for the treatment of inflammation and pain following cataract surgery; OCS-02 (licaminlimab), a topical biologic anti-TNFα eye drop candidate for dry eye disease (DED) and for non-infectious anterior uveitis; and OCS-05, a candidate designed to be neuroprotective for acute optic neuritis. Headquartered in Switzerland and with operations in the U.S. and Iceland, Oculis’ goal is to improve the health and quality of life of patients worldwide. The company is led by an experienced management team with a successful track record and is supported by leading international healthcare investors. For more information, please visit: www.oculis.com

Vinnustaðurinn

Office Manager and Executive Assistant

Oculis seeks a proactive and organized Office Manager and Executive Assistant to oversee the day-to-day operations of its Icelandic office. This role will support a productive and organized work environment, provide high-level administrative support to selected executive team members, and assist various departments in achieving company goals.

Helstu verkefni og ábyrgð

Office Administration

Manage office supplies inventory and handle orders as needed
Oversee maintenance of office facilities and equipment, ensuring functionality and cleanliness
Coordinate with vendors and service providers to maintain smooth office operations
Support onboarding of new employees and maintaining employee records
Manage incoming and outgoing mail, packages, and other office correspondence
Work with other office managers from the different locations to create global operational processes and consistency
Perform other related duties as assigned, in alignment with the scope of office administration and executive support

Executive Support

Provide dedicated administrative support to selected members of the executive team, including calendar management, expense management, meeting coordination, and travel arrangements
Assist with planning and organizing meetings, events, and special projects
Creation and amendment of purchase orders in ERP D365 to support procurement processes
Assist in document filing, collection of signatures, and similar administrative tasks

Menntunar- og hæfniskröfur

Required Skills & Qualifications

Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in office software (e.g., Microsoft Office Suite) and Experience with ERP systems in the areas of procurement (PR, POs…)
Fluent in written and spoken English
Self-motivated and able to work independently, as well as part of a team

Preferred Qualifications