Office Manager and Executive Assistant

Office Administration

• Manage office supplies inventory and handle orders as needed
• Oversee maintenance of office facilities and equipment, ensuring functionality and cleanliness
• Coordinate with vendors and service providers to maintain smooth office operations
• Support onboarding of new employees and maintaining employee records
• Manage incoming and outgoing mail, packages, and other office correspondence
• Work with other office managers from the different locations to create global operational processes and consistency
• Perform other related duties as assigned, in alignment with the scope of office administration and executive support

Executive Support

• Provide dedicated administrative support to selected members of the executive team, including calendar management, expense management, meeting coordination, and travel arrangements
• Assist with planning and organizing meetings, events, and special projects
• Creation and amendment of purchase orders in ERP D365 to support procurement processes
• Assist in document filing, collection of signatures, and similar administrative tasks

Required Skills & Qualifications

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in office software (e.g., Microsoft Office Suite) and Experience with ERP systems in the areas of procurement (PR, POs…)
• Fluent in written and spoken English
• Self-motivated and able to work independently, as well as part of a team

Preferred Qualifications

• Previous experience in office management or a similar administrative role
• Experience with event planning and coordination
• Previous experience with procurement processes
• Previous experience in a small company environment