Facility Coordinator

Your Role📊

As a Facility Coordinator, you'll take on diverse tasks and become a key player for both Four FM and our client. As Four FM's on-site representative, you'll build and nurture positive relationships within our client's organization and with our customers, partners, and suppliers. You'll thrive in international environments, tackle challenges with a proactive "can-do" attitude, and adapt seamlessly to various situations.

Examples of your core responsibilities:

• Budget and Supplies Management: Assist with budget planning, office supply purchases, and work order coordination.
• Office Maintenance: Ensure safety, cleanliness, and efficient functioning of the general office environment.
• Event Coordination: Organize internal events, including setting up furniture and food.
• Employee Support: Help manage the food and beverage program and assist with employee onboarding/offboarding.
• Space Planning: Coordinate space planning, support moves, and update floor plans in collaboration with IT.
• Vendor Liaison: Act as the primary contact for vendors, resolving facilities issues and ensuring smooth site services.
• Operations and Emergencies: Maintain office operations, handle emergency procedures, and respond promptly to maintenance requests

Qualities We Are Looking For ✨

We are looking for someone who thrives in diverse, international environments and approaches challenges with a proactive 'can-do' attitude, which is fundamental to Four FM's success.

You should excel in communication and have the ability to adapt seamlessly to diverse groups and situations. Consistently delivering excellent service, efficiently managing your time, and handling a range of responsibilities—from coordinating with suppliers to maintaining office supplies and managing facility service budgets—are key aspects of this role.

As a collaborative team player, you openly share knowledge, provide support to colleagues, and actively seek assistance or information when necessary.

Qualifications ✔

• Previous work experience in Facility Management or other relevent fields such as workplace coordination, office administration, operational support, or vendor management.
• Fluent communication in both Icelandic and English.
• Proficient in Google Suite (Docs, Sheets, Slides).